In this guide
Ask who holds the documentCheck purpose and validityBuild a transaction checklistAsk who holds the document
Distinguish the contracting supplier from the manufacturing site and certifying body. A document should identify the relevant entity and, where applicable, site and product scope. Ask whether disclosure and use of the document are authorized.
Check purpose and validity
A batch test report, origin document and management-system certificate serve different purposes. Review dates, scope and the relationship to the offered product. Organic documentation requires specific verification; an unrelated supplier certificate cannot support a claim for every item in a catalogue.
Build a transaction checklist
Agree the required documents with the supplier and your destination-market adviser before ordering. Assign responsibility for obtaining, reviewing and approving each document. Actual inspection, testing and certification must be carried out by appropriately qualified parties where required.
